The University will request information about an individual’s
disability as is necessary for those University representatives
making a accommodation decision to determine whether the
student is in fact disabled and the need for and the manner in which
the disability may reasonably be accommodated.
Disability-related documentation is defined as any documentation
provided to substantiate the student’s disability status and need for
accommodation(s) (e.g., psychological, psycho educational,
neuropsychological, or medical evaluations; letters or other
information from physicians; or medical records). Disability-related
documentation is treated as medical documentation, is kept
confidential, and is not to be released to anyone outside the
accommodation process or the direct chain of command with the
following exceptions: (a) the student gives SSD a signed release to
share disability-related information with the person(s) named on the
release; (b) as SSD is required and/or permitted by the law and/or
court order; (c) the student is a direct threat to themselves or others;
(d) if a student makes a disability-related grievance or appeal, or
university attorneys for the purpose of providing legal advice to the
university.
Students with disabilities have a right to review their file, which can
be arranged by scheduling an appointment with the ADA
Coordinator. SSD will retain a copy of all information within a
student’s file for five (5) years. After the student has been inactive,
the file may not necessarily be maintained. When a student with a
disability requests accommodations, he or she understands that
some disability-related information may be provided on a need-toknow
basis to University personnel to help ensure that the student
will receive appropriate accommodations. In most instances,
University personnel need to know only what accommodations the
student must be provided and that the student has been through the
disability documentation review process at LSUA. Otherwise,
University personnel do not have access to information regarding a
student’s disability.